Staffing and recruitingStaffing software automation and ATS integration for agencies.
Agencies run on an ATS, a CRM, job boards, timesheets and a back office for pay and bill. None of them was built to know about the others, so recruiters and coordinators keep them in agreement by hand. Automation here connects the stack you already run and carries each placement from job order to payroll and invoice.
Where the work gets stuck
The usual friction.
The same candidate twice
Applicants arrive from boards and referrals and land as duplicates across the ATS and the CRM.
Pay and bill by hand
Approved timesheets get re-keyed into payroll and then again into client invoices.
Compliance paper chase
Onboarding forms, credentials and expirations are tracked in spreadsheets and reminder emails.
Every function
Six functions, in your terms.
Finance, people, sales, operations, documents and IT run every business. Here is what each one looks like in staffing and recruiting, and where AI fits in it.
Finance and accounting
- Approved timesheets flowing to payroll and client invoices
- Bill rates and pay rates checked per placement
- Margin reporting by recruiter, client and job order
Where AI fits: AI reads client timesheet PDFs; rate math and invoice release stay with rules and people.
Finance in every industryHR and onboarding
- Placed candidates onboarded with forms and e-signature
- Credentials and background check status tracked per worker
- Worker records synced between the ATS and payroll
Where AI fits: AI flags incomplete onboarding packets; a coordinator follows up with the worker.
HR and onboarding in every industrySales and client intake
- Applicants from job boards de-duplicated into the ATS
- Job orders synced between the CRM and the ATS
- Client onboarding with rate agreements and contacts
Where AI fits: AI parses resumes and suggests matches; recruiters make every submission decision.
Sales and intake in every industryOperations and scheduling
- Shift and assignment scheduling across client sites
- Open order status shared between recruiters and sales
- VMS deadlines tracked with escalations before they slip
Where AI fits: AI triages inbound candidate messages by intent; a recruiter handles anything unclear.
Operations in every industryDocuments and compliance
- Onboarding packets filed to the worker record
- Client-specific compliance requirements checked before a start
- Credential expirations flagged ahead of each assignment
Where AI fits: AI reads licenses and certificates into fields; expirations are tracked by rules.
Documents in every industryIT, identity and integration
- ATS, CRM and VMS kept in agreement
- Recruiter and coordinator access by role and branch
- Job board postings updated from a single record
Where AI fits: Sync and permissions run on rules, with no model in the path.
IT and identity in every industryWhat you likely run
We start with the tools you have.
We connect what is already there into one source of truth before we build anything new, so nothing has to be thrown out on day one.
- an ATS such as Bullhorn or Avionté
- a staffing CRM
- job boards and career site forms
- a VMS that clients require
- timesheet software
- payroll and accounting software
Proof, plainly
What we can show you.
Our client system in production today is a construction and trades platform, and we run our own company on the same kind of system. On a call we show you both, live, and tell you honestly what carries over to staffing and recruiting.
Always-on agents
Hand the queue to something that keeps working after you log off.
An agent with its own login and a defined role works the staffing and recruiting back office around the clock, writes down everything it does, and comes back to a person when something needs a decision.
Bring us the busiest queue.
In 45 to 60 minutes we map the systems you run and the handoffs that hurt, and tell you candidly whether we are the right fit.